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Distributor's Link Magazine Fall 2023 / Vol 46 No 4


44 THE DISTRIBUTOR’S LINK ARAMID TECHNOLOGIES 2200 E Williams Field Rd, Ste 200, Gilbert AZ 85295 TEL 480-680-7242 EMAIL WEB ESCAPING THE CHAOS: WHY EMAIL IS LOSING ITS GRIP ON DOCUMENT TRANSFER By Paul Decker, Co-Founder Introduction For decades email has been the go-to option for companies seeking a quick and convenient way to share important documents like RFQs, contracts, and quality documentation. However, as technology advances and cyber threats become more sophisticated, it has become clear that email is no longer the most efficient or secure way to transfer documents. In this article, we will explore the increasing limitations and risks associated with email as a document transfer tool and why modern cloudbased tools, like SmartCert, which was co-founded by fastener industry veteran Lyndon Lattie to help companies exchange quality certifications, are becoming the new industry standard. By breaking down the worsening problems with email, we will take a closer look at how these platforms make document transfer safer, more efficient, and reliable. The Changing Landscape Of Document Transfer Over the years, email has transformed the way we communicate and conduct business. It has provided a platform for rapid exchange of information, enabling global connections with the click of a button. From sharing important files with colleagues to sending vital contracts to clients, email has become an indispensable tool in our daily lives. However, the sheer volume of emails we receive daily, combined with the ever-growing threat of cyber-attacks, has raised concerns about its efficacy and security. The risk of overlooking and forgetting about essential documents in overflowing inboxes is growing. Cluttered email folders make it easy to miss an important email CO-FOUNDERS LYNDON LATTIE AND LONNI KIEFFER ARE WELCOMED AS NEW MWFA MEMBERS BY GEORGE HUNT III AND JAKE DAVIS. and despite improvements, it remains challenging to search for and retrieve crucial files, leading to potential delays and frustrating requests to resend documents. Additionally, email’s limitations on file size can be a significant obstacle. Moreover, cybercriminals are constantly developing new and sophisticated phishing techniques, targeting unsuspecting recipients through deceptive emails. The consequences of falling prey to such attacks can be devastating, particularly for smaller manufacturers and distributors. As a result, businesses are recognizing the urgent need to explore more secure alternatives to email for document transfer. The Rise of Cloud-Based Solutions Amidst the challenges faced by email, cloud-based document transfer solutions have emerged as a modern and efficient alternative. Among these, SmartCert, which helps fastener companies exchange quality certifications, or “certs,” stands out as a simple to use emerging technology that addresses the shortcomings of email and modernizes the way important documents are exchanged. BUSINESS FOCUS ARTICLE CONTINUED ON PAGE 130


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