146 THE DISTRIBUTOR’S LINK STOP MISTAKES AND SAVE TIME WITH CERTIFICATE MANAGEMENT continued from page 14 The BUSINESS EDGE 2.0 Default Certificates for Purchasing Since each product requires different types of certificates, The BUSINESS EDGE 2.0 defines a unique default list of certificate requirements for each product. These defaults are used for when the product is placed on a purchase order. The defaults are used not only for which certificates should be received from the vendor, but also an override of the cost if needed. Confirming Receipt of all Document Types When doing a product inquiry, the system shows you which lots have all required certificates scanned in and which ones are missing required certificates. The system also warns the accounts payable clerk when entering the vendor invoice if all the certificates were not scanned in. Additionally, there is a report that shows all lots missing required certificates. Changing Certificates for a Purchase Order When entering a Purchase Order in The BUSINESS EDGE 2.0 , the system uses the default certificates for the product, but then the user can request or remove specific certificates, allowing for specific certificate requirements for a specific Purchase Order. Default Certificates per Customer There are two different ways of setting up default certificates for the Customer. First, you can choose which certificates the customer will get for all products on all orders. This is useful for when a customer always requires a certificate type for all orders. Second, The BUSINESS EDGE 2.0 also allows default certificates for a specific product for a customer. This allows for customers to have different certificate requirements on different products. Receiving the Purchase Order is Simple Upon receiving, the system prompts for scanning the different required certificates. The system allows for scanning of one document that fulfills multiple certificate types. The documents are scanned into the documentConnection and linked to the specific product, lot and certificate type(s). please turn to page 147
THE DISTRIBUTOR’S LINK 147 STOP MISTAKES AND SAVE TIME WITH CERTIFICATE MANAGEMENT continued from page 146 The BUSINESS EDGE 2.0 Creating Sales Orders with Specific Requirements Each sales order’s product defaults to the customer’s requirements. Once the product entered on the order, the user can change the requirements to fit exactly what the customer requires this time. When allocating lots, the system will not allow the user to use a lot that does not fulfill the customer requirements. When printing the packing list and/or invoice, the certificates print out automatically. Tight Control - Automatic - Easy to Use The BUSINESS EDGE 2.0 is designed exclusively for Fastener Distributors and the Certificate Management System is just one more example of how it is saving Fastener Distributors time and money. The Certificate Management System doesn’t just make these steps easier, it actually eliminates many steps altogether. If the system automates the entire process without human intervention, how can you go wrong Countless hours of tedious, boring and unproductive work simply disappear. That is what is needed as customers continue to demand more and more from their Fastener Distributors, while at the same time they are keeping pressure on prices. More Information Computer Insights, Inc. can be reached at 108 3rd Street Unit 4, Bloomingdale, IL 60108. Their telephone number is 1-800-539-1233, Email sales@ci-inc.com or visit www.ci-inc.com.
THE DISTRIBUTOR’S IN THE SUMMER 2
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